Department: Finance and Administration
Supervisor: Chief Financial and Chief Operating Officer
Position Status: Full Time, Exempt
Reporting to the Chief Financial and Chief Operating Officer (CFO/COO), the Controller will be responsible for managing all finance, accounting, and reporting activities. As the number-two finance person to the CFO, the Controller will be involved in supporting presentations to the Board’s finance and audit committees and will work closely with the ICA’s departmental managers and senior leadership team. The Controller will oversee all day-to-day finance operations of a $12 million annual operating budget and supervise a finance team of two staff members that includes the functional responsibility for accounting, accounts payable, accounts receivable, payroll, budgeting, treasury, and grants administration. The Controller will ensure that the ICA has the systems and procedures in place to support effective financial reporting, program implementation, and flawless audits. The Controller will work closely with all levels of staff to communicate budgeting and accounting procedures as well as exploring how the finance function can better support their program operations. In addition, s/he will partner with the CFO, human resources (HR), and information technology (IT) to enhance and better integrate finance, HR, and IT functions.
- Oversee the ICA’s chart of accounts, ledgers, and reporting systems to ensure compliance with appropriate GAAP standards and regulatory requirements
- Maintain internal controls and safeguards for the receipt of revenue and the expenditure of funds
- Reconcile bank statements, balance sheet, revenue, and expense accounts on a monthly basis
- Process month-end closing entries and prepare financial statements and financial dashboard reports on a monthly basis
- Coordinate the annual audit and preparation of federal and state tax filings by outside firm
- Assist in the completion of financial surveys
- Ensure the accurate processing of a bi-weekly payroll and the filing of all required payroll reports
- Assist the Director of Human Resources in benefit tracking and administration
- Oversee the processing of accounts payables and the maintenance of vendor payment files
- Oversee the procurement of office supplies and the operation of the copy/mail room
- Analyze financial data and trends
- Assist in the preparation of the ICA’s annual budget and compare the budget plan to actual results in order to identify, explain, and correct variances as appropriate
- Prepare salary, fringe benefit, and other cost projections
- Review balance sheet to ensure all net asset balances are correct
- Support the CFO in engaging the Director and the Board’s audit and finance committees around financial issues, trends, projections, and benchmarks
- Oversee financial, project, program, and grants accounting to ensure that expenditures are consistently aligned with grant and program budgets
- Compile financial data for government, corporate, and foundation grant applications and reports
- Manage organizational cash flow by maintaining accurate cash flow forecasts
- Track the performance of invested assets in keeping with policies and investment guidelines
- Leverage the strengths of the finance team members by helping to clarify roles and responsibilities and developing and implementing training programs in order to maximize and reach optimal individual and organizational goals
- Effectively communicate with staff at all levels throughout the organization
This is an extraordinary opportunity for a mature professional with five to ten years of accounting and finance experience, ideally beginning in accounting and audit, followed by experience in gathering, evaluating, presenting, and reporting financial information to senior management, board committees, funders, and external sources. S/he will ideally have experience in a complex nonprofit organization, preferably with a cultural institution, that has admissions, box office, and retail operations.
- Personal qualities of integrity, credibility, and unwavering commitment to an organization’s mission
- A proactive, hands-on strategic thinker who will own, in partnership with the CFO/COO, the responsibilities for finance, budgeting, and accounting
- Minimum of a BA in accounting, business administration, or finance; CPA and/or MBA preferred
- Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments
- A track record in grants management as it relates to compliance and reporting of government, corporate, and foundation grants
- Technology savvy with experience in selecting and overseeing software installations, managing relationships with software vendors, and advanced knowledge of accounting and reporting software
- Commitment to recruiting, mentoring, training, and retaining a diverse team and the foresight and ability to delegate accordingly
- Keen analytic, organization, and problem solving skills which allows for strategic data interpretation and presentation versus simple reporting of actuals
- Strong interpersonal and communication skills with experience in effectively communicating key financial data to senior management and board committees
- Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers
The salary for this position is commensurate with the candidate’s education and experience. The ICA offers an excellent fringe benefit package that includes heath and dental insurance, flexible spending plans, 403(b) retirement plan, and a generous holiday, vacation, sick and personal time off policy.
Interested candidates should send letter of interest, resume, and salary history to firstname.lastname@example.org.
The ICA is an equal opportunity employer. We are located at 100 Northern Avenue, Boston and accessible by public transportation (Red Line and Silver Line).