The Associate Director of Events, with dual reporting structure, will provide leadership and management of the Events department. The role encompasses the development and implementation of ICA events and social programming, vendor management, budgeting and invoicing, and visitor relations to meet and exceed institutional goals ranging from attendance and revenue to visitor experience and engagement. This position interfaces with all museum departments and catering partner The Catered Affair to produce high-quality events and programs. The Associate Director of Events, along with the Event Manager, is responsible for overseeing all major fundraisers, museum openings, membership events, special donor events, social programming, education events, and partner events at the ICA. In addition, the position is responsible for directing logistics for the Teen Convening, Free Fun Friday, and new initiatives as launched. The Associate Director and members of the Events team will assume responsibility and will be the main point of contact for evening and weekend events, serving as liaison between guests and staff.  

Responsibilities

  • Supervise the daily activities of the Events office and staff, providing direction, leadership and mentorship.
  • Provide leadership and direction in all aspects of event production with emphasis on high standards, exceptional customer service and attention to detail.
  • Prepare, manage, and monitor event budgets, anticipating costs of production, catering, and staffing needs.
  • Develop creative events, themes, and scenarios to ensure exciting programs that align with the overall External Relations strategy of community building and Development fundraising goals.
  • Collaborate with development and marketing staff to achieve revenue goals.
  • Identify and participate in discussions and decision-making strategies, opportunities, potential conflicts, and other issues related to the successful production of events.
  • Prepare post-event analysis, assess opportunities, and make recommendations for improving events services.
  • Develop and manage all logistical components and staffing support for internal events from inception to set-up, to all elements of event execution, including aesthetics, menu, photography, and entertainment when applicable.
  • Oversee all event collateral including invitations, program books, writing text, working with Creative Services on design and vetting process with internal constituents, e.g. Development, sponsorship, Curatorial. 
  • Collaborate with Marketing on content for social media, magazine, and web for ICA events.
  • Attend and participate in weekly operations meetings, providing updates to internal stakeholders for the successful execution of upcoming events as well as learned outcomes to improve upon.
  • Provide on-site leadership and support for events by personally staffing and supervising event staff, as appropriate.

Position Requirements

  • Minimum 5–7 years event experience, museum or non-profit experience a plus
  • Strong leadership and management skills; previous staff supervisory experience required
  • Ability to work autonomously and with cross-departmental teams
  • Strong creative skills with the ability to develop fresh concepts for both ICA donor events and public event programming
  • Excellent written, oral, and interpersonal skills
  • Strong attention to detail
  • Ability to handle issues and challenges with extreme diplomacy
  • Strong administration and budgetary skills
  • Ability to work nights and weekends

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While the above is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Salary for this position is commensurate with education and experience. The ICA offers an excellent fringe benefit package that includes health and dental insurance, disability insurance, flexible spending plans, 403(b) retirement plan, and a generous time off policy.

Interested candidates should send letter of interest and resume to jobs@icaboston.org. When applying, please include “Associate Director of Events” in the subject line of email.

The ICA is located at 25 Harbor Shore Drive, Boston, and is accessible by public transportation Red and Silver Line.

The ICA is dedicated to building a culturally diverse and pluralistic staff committed to working in a multicultural environment. Qualified candidates from groups historically underrepresented in the museum professions are strongly encouraged to apply.

The ICA is an Equal Opportunity Employer, committed to being a diverse and inclusive workplace. We are an EOE/AA employer dedicated to fair and inclusive employment practices for all individuals.