The Curatorial Assistant will provide essential support to assure the productive and efficient operations of the curatorial department, including assisting with exhibition research and writing, managing the images and files related to publications, and supporting overall permanent collection maintenance and the exhibition process by working closely with department colleagues, other ICA departments, and exhibiting artists. The Curatorial Assistant may also develop collection-based exhibitions and other projects as directed. This is a full-time, salaried position.

Please note:

  • All ICA employees are required to reside in Massachusetts or within a reasonable commuting distance from our Seaport location as of their first day of work.
  • All ICA employees are required to be fully vaccinated for COVID-19 by their first day of work.

 

Responsibilities:

General department duties:

  • Act as curatorial liaison and source of information for all museum divisions ranging from the Director’s Office, Registrars, Director of Exhibitions, Preparators, Public Relations, Development, Education, and Facilities
  • Prepare presentations and other materials for internal meetings related to exhibitions and collections
  • Oversee interns, as needed

Exhibition development:

  • Assist curators in the development of an exhibition, from the research phase to execution of the presentation in the galleries
  • Facilitate communication with artists, galleries, outside curators, and lenders, including requesting information and drafting loan requests
  • Conduct research and writing about artists and works of art
  • Maintain exhibition checklists
  • Coordinate with marketing department on development of online content, public relations, and marketing materials
  • Coordinate VIP lists and mailings related to exhibitions
  • Oversee independent exhibition projects, as assigned

Publication development:

  • Assist curators with catalogue production, including gathering of images, securing rights and reproductions, proofreading and copyediting, commissioning texts, and maintaining publication and editing schedules
  • Provide written content for ICA publications include exhibition labels, exhibition catalogues, website, etc.
  • Work with book designers, outside editors, and contributors to coordinate all aspects of publication production

Permanent Collection support:

  • Support curators in research, writing, and cataloguing of permanent collection, including securing image rights, and writing and editing acquisition narratives
  • Assist curators with the preparation of materials for collections committee meetings, including gathering image assets, insurance values, and other materials as needed
  • Coordinate mailings following meetings, including NELs, acknowledgement letter, and ICA membership
  • Assist curators to maintain collection object files and statistics about the collection

Other:

  • Provide occasional tours of selected exhibitions and informational talks relating to ICA Curatorial department matters in conjunction with the Education and Development departments as needed
  • Work on a variety of special projects as assigned by supervisor

 

Qualifications:

  • BA in Art History required, MA preferred, with at least 2 years of office and/or museum experience
  • Demonstrated working knowledge of art history and a high level of interest in contemporary art
  • Strong writing, excellent organizational, communications, and interpersonal skills, and an exceptional attention to detail
  • Proven ability to multitask, prioritize workload, handle many tasks simultaneously, and respond in a fast-paced environment
  • Ability to work occasional evening and weekend hours when required
  • Ability to work collegially, professionally, and collaboratively with a diverse group of constituents including staff, visitors, and vendors
  • Computer proficiency in Microsoft Office Suite, previous experience with TMS a plus
  • Strong team-player
  • Work may be performed in an office or museum environment

This is not necessarily an all-inclusive list of position-related responsibilities, duties, skills, efforts, requirements, or working conditions. While the above is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Interested candidates should send a resume and letter of interest to jobs@icaboston.org. When applying, please include “Curatorial Assistant” in the subject line.

The ICA is located at 25 Harbor Shore Drive, Boston, and is accessible by public transportation Red and Silver Line.

The ICA is dedicated to building a culturally diverse and pluralistic workforce committed to working in a multicultural environment. Qualified candidates from groups historically underrepresented in the museum professions are strongly encouraged to apply.

The ICA is an Equal Opportunity Employer, committed to being a diverse and inclusive workplace. We are an EOE/AA employer dedicated to fair and inclusive employment practices for all individuals.