The Exhibitions Coordinator is a critical role within the ICA’s Curatorial department and provides essential support to the institution’s ambitious exhibition program. Under supervision of the Director of Exhibitions, the Exhibitions Coordinator builds and maintains administrative infrastructure for the department: tracking budgets, setting meetings, and ensuring all phases of the project planning process run efficiently and with clear communication. Schedule may include domestic travel and some nights and weekend hours in conjunction with exhibition installations. This is a full-time, salaried position.

Please note:

  1. All ICA employees are required to reside in Massachusetts and within a reasonable commuting distance from our Seaport location as of their first day of work.

  2. All ICA employees are required to be fully vaccinated for COVID-19 by their first day of work.

  3. The ICA offers the flexibility of a hybrid work week, which averages two days a week in the office for employees who are eligible to work remotely (subject to change).

Responsibilities:

  • Support exhibitions at both ICA Seaport and ICA Watershed
  • Coordinate and implement project and planning meetings, disseminating notes, and providing timely updates to the team
  • Organize exhibition materials and files
  • Manage updates to the exhibitions calendar and disseminate new versions to all staff
  • Track exhibition budgets, working with both the Curatorial and Finance departments
  • Manage schedules and coordinate opening activities across departments, including Marketing, Visitor Services, Development, Director’s Office, etc.
  • Continuous monitoring of gallery schedules, requiring coordination with departments across the Museum and attendance at operational and planning meetings
  • Execute production research and facilitate compliance standards for exhibitions
  • Work with external vendors and contractors
  • Coordinate hotel and travel arrangements for artists, curators, and other guests of the curatorial department as relates to exhibition projects
  • Departmental administrative duties as needed, such as arranging didactic production, exhibition photography, exhibition mailings, etc.
  • Other projects and tasks as assigned

Qualifications:

  • BA in Art History or related field of study, with a minimum of 3 years museum or related office experience
  • A demonstrated interest in and experience working with contemporary art
  • Excellent organizational, communications, and interpersonal skills
  • Exceptional attention to detail
  • Ability to work in a fast-paced environment, multitask, and respond quickly
  • Ability to work collegially, professionally, and collaboratively with a diverse group of constituents including staff, visitors, and vendors
  • Ability to remain calm under pressure and use good judgement in responses
  • Ability to work independently, demonstrating initiative and proficiency at problem solving

This is not necessarily an all-inclusive list of position-related responsibilities, duties, skills, efforts, requirements, or working conditions. While the above is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned

Starting Salary/Compensation: $52,000.00 Annual

ICA COMPENSATION:

Each ICA position has a job grade based on the position’s evaluated job responsibilities, required education and experience, needed skills to perform the job, and professional knowledge.

The position’s grade and respective compensation range is determined by the position’s overall responsibilities, including decision making, supervisory/management requirements, resource management and budgeting duties. Compensation is ultimately determined by the scope of the position and responsibilities, the candidate’s relevant experience, and internal equity, with starting salaries typically falling in the lower half of the compensation range.

Interested candidates should send a resume and cover letter of interest to jobs@icaboston.org. When applying, please include “Exhibition Coordinator” in the subject line.

The ICA is located at 25 Harbor Shore Drive, Boston, and is accessible by public transportation (Red and Silver Line).

The ICA is dedicated to building a culturally diverse and pluralistic workforce committed to working in a multicultural environment. Qualified candidates from groups historically underrepresented in the museum professions are strongly encouraged to apply.

The ICA is an Equal Opportunity Employer, committed to being a diverse and inclusive workplace. We are an EOE/AA employer dedicated to fair and inclusive employment practices for all individuals.